|
| |
|
Title |
Review
of the Standard Specification for Contract Administration
Services |
|
Duration |
1-day workshop |
|
Client |
Infrastructure,
Energy and Resources |
|
Participants |
15 departmental representatives attended |
|
Background |
The Asset Strategy
Group had been reviewing the Services Specification since May
1999 with a revised document expected to be issued in April
2000.
The original
specification was drafted when technical services were delivered
in house as well as by consultants.
With the out sourcing
of technical services, it was considered appropriate to re-write
the specification as an umbrella document with detailed
procedures for various services held separately by the service
provider. |
|
Objective |
To review the purpose
of the Contract Administration Specification and obtain input
into the content of the new specification. |
|
Outcome |
Key issues identified
were the exchange of information, alignment of project and
contract administration objectives, management of contract risk
identification and clarification of auditing requirements and
timely decision-making at all levels.
Critical functions the
contract specification must deliver were identified.
These include
provision of a framework statement that clarifies objectives,
scope and outcomes; definition of roles responsibilities and
accountability; identification of reference documents and
standard forms; provision of guidelines for contract payments;
identification of Infrastructure, Energy and Resources
requirements for handling variations; identification of
essential meetings; identification of reporting deliverables;
definition of the handover process; an high level risk
management process; and identification of critical hold points. |
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|
Title |
Bass
Highway, Somerset to Smithton Safety Works – Post Construction
Contract Review |
|
Duration |
1-day workshop |
|
Client |
Infrastructure,
Energy and Resources |
|
Participants |
12 departmental representatives attended |
|
Background |
A decision to redirect
funding to the safety works on the Bass highway between Somerset
and Smithton at short notice provided challenges in terms of
contract scoping, timing and construction. It was decided to
tender with “For Tender Only” drawings with the intention of
delivering “For Construction” drawings at Award of Contract. |
|
Objective |
To identify
improvement opportunities with respect to
·
procurement methodology used
for technical services and construction; and
·
contract documentation |
|
Outcome |
The methodology was
designated Fast Track Semi Design and Construct. It was agreed
the process could work. Four distinct stages were identified –
Concept to Tender, Tender to selection of Preferred Tenderer,
Selection of Preferred Tenderer to Award of Contract and Award
of Contract to Completion. A management team must be established
with membership changing as the project proceeds through the
four stages. Membership drawn from Infrastructure, Energy and
Resources, the Design Consultant, the Contract Administration
Team and the Contractor’s Team. Adequate staffing by all parties
is essential. A risk management assessment is critical, as is an
agreed process for managing variations. |
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